1. These terms and conditions govern your access to and use of the Website. By accessing and using the Website you agree that you have read and accept these terms and conditions and that they shall apply to your use. If you do not wish to be bound by these terms and conditions, please leave the Website.
All information contained on this web site is property of IBookedin.com Ltd and cannot be reproduced in any format for any purposes without the prior written permission of IBookedin.com Ltd. Information which you supply whilst using this website may be held in our records. It may be used to offer you new services (by post, telephone, e-mail or fax) which we think might be of interest to you. If you do not want your information to be used for marketing purposes please inform us in writing at: Bookedin Ltd, 3rd Floor, 207 Regent Street, London,UK, W1B 3HH or by email at delete@IBookedin.com
In order to register with the Website you are required to submit your first and last names, organisation name and contact details. You will be issued a unique log-in code allowing full access to the booking confirmation section of the site. If you have any queries about your details on the IBookedin.com database, please email database@IBookedin.com
When you have completed your registration, you will be asked to submit additional information including your address, email address and areas of interest (the "Additional Information"). You are not obliged to submit this additional information in order to register with or use the Website, but if you choose to do so, then, subject to paragraph 2 above, IBookedin.com may use it in order to provide you with a more personalised service.
Personal Information" means information that relates to a living individual who can be identified from that information or from that information together with other information which is held by or is likely to be held by IBookedin.com.
It is the policy of IBookedin.com to take all necessary steps to ensure that Personal Information held by IBookedin.com is processed fairly and lawfully. IBookedin.com will take all necessary steps to implement this policy. All employees of IBookedin.com who have access to Personal Information are obliged to respect the confidentiality of your Personal Information.
It is the policy of IBookedin.com to ensure that all relevant statutory requirements are complied with, including the eight Data Protection Principles contained in the Data Protection Act 1998 ("the Act"), and to monitor the internal procedures of IBookedin.com periodically to ensure compliance.
You can access the Site home page and browse the Site without disclosing Personal Information. IBookedin.com will not knowingly collect personal information from children.
Meeting rooms are shown at the prices listed, subject to availability. Because member venues supply the information and availability on this service, IBookedin.com cannot be held responsible for the accuracy of the venue information or the prices shown. As a result, we cannot be held responsible for any loss, costs or damages incurred as a result of using this service. The accuracy of the information on IBookedin.com is the sole responsibility of the owner/s of the venue. IBookedin.com give no guarantee or confirmation of the description or standard of the venue in the information provided. The individual venue standard terms and conditions apply and you will confirm all details with the venue at the time of booking based on their terms and conditions. (See 6 below.)
Any information placed on the Site relating to venues featured on the Site including, but without limit, details of the venue, the availability of meeting rooms at the venue, the price of the meeting rooms, the facilities available at the venue, any accreditations afforded to the venue and/or any details relating to any other services featured on the Site have been placed on the Site by venue owners or associates of IBookedin.com. Such information does not constitute any advice or recommendation given by IBookedin.com
IBookedin.com is an information service for the meeting venues and other service providers featured on the Site. Your contract for the meeting room and/or other services featured on the Site that you wish to book or purchase will be with the applicable venue or service provider and not with IBookedin.com. In many cases, this will mean that there are additional terms and conditions governing the contract as each supplier will have its own terms – some venues feature these terms & conditions on their section of the site – Please contact either the venue direct or IBookedin.com to request a copy of the specific venue’s terms & conditions.
If you have any questions, queries and issues with the meeting rooms and/or services you book via IBookedin.com should be directed to the venue or other service provider with which you enter into a contract.
Bookings may be made by:-
The IBookedin.com system will forward your request to the chosen venue.
On receipt the venue will reply (usually within 24hours) informing you that your request is either (i) possible or (ii) declining the request. Should your request be particularly complicated or need further clarification the timescale for response may increase.
Please Note: For various operational and commercial reasons, venues reserve the right to decline your request even if availability is showing on the results.
IBookedin.com will confirm availability of your booking with the venue and ask you to confirm back to the venue via your Log-in code. Your contract with the venue begins at this point and you will be agreeing to the venue’s terms and conditions.
In addition to meeting room availability, IBookedin.com provides information on bedroom accommodation availability on the basis of providing helpful information for meeting organisers with overnight accommodation requirements – the number of bedrooms available can change at immediate notice and for this reason the information about bedroom availability may not always be accurate.
Should you have any queries or need assistance with your request please telephone the IBookedin.com help line number (0845 838 6338) and quoting the applicable reference number listed on the Site.
IBookedin.com may terminate your access to and use of the Site at any time and for any reason without notice to you.
When you view the Site, IBookedin.com may store some information on your computer. This will be in the form of a "cookie" file, which will enable IBookedin to tailor the Site to match your interests and preferences. The "cookie" file is used to store the IP address of your machine and will not contain any data personal to you. Your internet browser may allow you to erase the "cookie" file, block all "cookies" or receive a warning before a "cookie" is stored. Please refer to your browser instructions. The "cookie" file will be deleted 30 days after the date on which you last access the Site
Personal Information may be transferred to countries outside the European Economic Area in order to facilitate the booking of venue meeting rooms and/or purchase of other services which may not have data protection laws as comprehensive as those that exist in the EEA. In using the Site you consent to such a transfer.
IBookedin.com may disclose Personal Information about Site visitors to other organisations that are venue partners or associates or to organisations contracted by IBookedin.com to manage aspects of the Site. In particular, IBookedin.com will send Personal Information to IBookedin.com venue partners to enable them to process your request.
IBookedin.com will monitor on an ongoing basis compliance with the provisions of the Act by third party processors of Personal Information held by IBookedin.com.
We have tested this website thoroughly and are always keen to improve our accessibility tools. We would like to know if you have found this website accessible or if you have had any problems. Please email webmaster@IBookedin.com with any queries or comments or call 0845 838 6338.